Research Support Portal

Running a project and not sure where to start? Read more

About data management

Research data management (RDM) essentially means creating, storing, maintaining, disclosing, archiving and long-term preserving research data. Good data management is important in order to:

  • safeguard the high quality of research data, and ensure that the data is findable and accessible;
  • increase the visibility - and impact - or research data; 
  • ensure compliance with the requirements of Leiden University and research funders.

If you have any questions, you can contact the data management specialists at your faculty/institute or at the Centre for Digital Scholarship.  

The Centre for Digital Scholarship also offers checklists and templates and training courses on data management. 

Read more

About data protection and privacy

We are all responsible for data protection. To keep data, including personal data, as secure as possible, the university has established an information security policy.

Read more

Data protection and privacy Archaeology

Archaeology research often involves a specific set of issues relating to data security, data transfer and personal or sensitive data, especially for fieldwork and research travel abroad. Please consider these carefully before embarking on your research and, if applicable, fill out a DPIA (data protection impact assessment). 

Contact
Wouter Kool Information Manager

Data protection and privacy Humanities

Contact
Max van Arnhem Privacy Officer

Data protection and privacy Medicine/LUMC

Privacy and data protection are very important themes at LUMC because so much of the research done at LUMC involves data on patients. For questions about privacy or data protection, LUMC researchers are welcome to contact the Information Security Officers by e-mail. More general information about privacy and data protection can be found on Albinusnet, the intranet for LUMC. 

More information

Contact
Information security officers (LUMC)

Data protection and privacy Social and Behavioural Sciences

Contact
Raymond van Erkel Privacy Officer
Contact
Armin Halilovic Privacy officer

About ethics

Ethics issues can arise in many areas of research. It is important to consider potential ethical issues when you are designing a research project.

The Grant Development Team at LURIS can provide you with guidance on how to deal with the ethical aspects of your project proposal, especially for EU-funded projects.

You may also need to seek advice and approval from the Ethics Committee at your faculty.  

About impact and valorisation

An important question being asked, both in the academic world and in society, concerns the impact of our research and education. By providing a well-supported answer, we not only create a strong position for our research, we also increase our chances of success in applying for research grants and retaining our current sources of finding. The University offers different forms of support to help you achieve maximum impact. 

Read more

Impact and valorisation Humanities

Contact
Marcel Belderbos Policy officer research funding

Impact and valorisation Medicine/LUMC

Luris brings together Leiden scientists and market parties to promote the good use of scientific knowledge. These partnerships result in projects that are valuable to society, for example in the field of new medicines or treatment methods. You can find information about the ELN on Albinusnet, the intranet of LUMC. 

More information

Academic integrity

The integrity and reliability of academic research are of fundamental importance to the university. Everybody, both within Leiden University and outside it, must be able to have confidence that our research is conducted in a scrupulous, fair, verifiable, impartial and independent manner.

The Netherlands Code of Conduct for Research Integrity sets out the five basic principles for academic research, which serve as guidelines for all employees and students of Leiden University:

  • Honesty
  • Scrupulousness
  • Transparency
  • Independence
  • Responsibility

Read more

Contact
Janneke Vader Senior policy advisor Research

ALICE (Academic Leiden Interdisciplinary Cluster Environment)

ALICE (Academic Leiden Interdisciplinary Cluster Environment) is the high-performance computing (HPC) facility of the partnership between Leiden University and Leiden University Medical Center (LUMC). It is available to any researcher from both partners. 

To get an account, send an e-mail to the ALICE helpdesk and provide the following information:

  • your name
  • your ULCN or LUMC account name
  • your university or institute e-mail address.
  • What do you plan to do on ALICE (1 or 2 sentences are sufficient)?
  • Do you plan to process sensitive data (related to persons) or other data that must be treated confidentially?

 

ALICE documentation wiki

Contact

Assessment by Ethics Committee

An Ethics Committee advises you on how to do research in an ethically responsible way. They can also assess your research proposal for ethical issues. The Ethics Committee will then check whether your proposal meets the criteria for ethical academic conduct.

More information

Ethics Committee Archaeology

The Faculty of Archaeology and the Faculty of Humanities have a joint Ethics Committee. Before starting a new research programme or project, you need to look at the committee's checklist to find out whether you need to submit your research for a Statement of Ethical Clearance. 

More information

Contact
Roswitha Manning Policy maker

Ethics Committee Governance and Global Affairs

The Faculty Board of FGGA has established an Ethics Committee to evaluate all research by FGGA researchers. 

More information

Contact
Manon Osseweijer Head of Education and Research Policy

Ethics Committee Humanities

The Ethics Committee of the Faculty of Humanities issues binding advice on ethical issues in research. Researchers are provided with a checklist to determine whether their research needs to be presented to the committee for an ethics review.

More information

Contact
Marcel Belderbos Secretary Committee on Ethics

Ethics and Data Committee Law

The Ethics and Data Committee of Leiden Law School is responsible for reviewing research proposals from an ethical perspective and monitoring data management plans, including GDPR aspects. In general, this relates to research that makes use of new data.

More information

Contact
Ethics and Data Committee - Leiden Law School

Animal Welfare Body Medicine/LUMC

Research projects involving animals are subject to strict regulations and require a project licence from the Central Authority for Scientific Procedures on Animals (Centrale Commissie Dierproeven; CCD). The LUMC Animal Welfare Body (AWB) is your first point of contact for questions about research aspects related to laboratory animal science. Find information about the AWB on Albinusnet, the intranet for LUMC: 

More information

Medical Ethics Review Committee Medicine/LUMC

The Medical Ethics Review Committee for Leiden The Hague Delft (MERC-LDD) is recognized by the Central Committee on Research Involving Human Subjects (CCMO). LUMC researchers who perform clinical research, whether or not this involves human subjects, must submit their research protocol to the MERC for approval.

More information

Ethics Review Committee Social Sciences Social and Behavioural Sciences

The main task of the Ethics Review Committee for Social and Behavioural Sciences is to review new research proposals. It applies the criteria for ethically responsible scientific conduct within the Institutes of Cultural Anthropology and Developmental Sociology, Political Science and the Centre of Science and Technology Studies. 

Read more

Contact
Secretary Ethics Review Committee Social Sciences

Education and Child Studies Ethics Committee Education and Child Studies

The Ethics Committee of the Institute of Education and Child Studies oversees the ethical review of research conducted within the institute. All research projects must be submitted to the Ethics Committee.

Read more

Contact
Doreen Arnoldus

Psychology Research Ethics Committee Psychology

The Research Ethics Committee of the Institute of Psychology is responsible for the ethical approval of research conducted within the Institute of Psychology. All studies and experiments conducted in the field of psychology must obtain ethical approval in order to protect participants' interests.

More information

Contact
Corry Donner

ICLON Research Ethics Committee Leiden University Graduate School of Teaching

The ICLON Research Ethics Committee (IREC) is responsible for managing procedures related to research undertaken by, or on behalf of, ICLON to ensure that all researchis conducted in accordance with the Netherlands Code of Conduct for Scientific Practice.

More information

Bulk storage for research data

If you need bulk storage for your project or research data, you can use the university’s network for bulk storage. You can request this storage space in blocks of 1 TB (terabyte) by contacting the ICT specialist at your faculty or department.

If you need a smaller amount of storage, you can consider Cloud storage.

More information

Contact
IT contact persons

Cloud storage (OneDrive and SURFdrive)

If you are looking for storage space with the option to share files in the cloud, or you need back-up software, take a look at the following options:

  1. The easiest option is to use OneDrive via Leiden University’s Office 365 licence. All members of staff can use this software to store their files securely.
  2. You can also work together with someone from Leiden or another university using SURFdrive. SURFdrive can handle up to 500 GB (gigabytes). It stores your data securely in the Netherlands and does not share them with others.

If you have a larger volume of research data, see bulk storage to find out how to get up to 1 TB (terabyte) of storage space.

More information

Contact
IT contact persons

Collaborations with industry or societal partners

If your research has revealed interesting possibilities that could be further developed into new products or processes, Luris can advise you on the best strategy to follow, and can help you identify external partners to help you take these ideas forward.

Contact the Luris Business Development team for support and advice :

If you are planning on sending, receiving or processing personal data with or to a third party, please contact your Privacy Officer to check whether you need a Data Processing Agreement. 

 

Read more

Copyright on publications

What are the rules about copyright on your article, book or other academic publication? Can you use someone else’s images in your lectures? The Copyright Information Office can advise you on all aspects of copyright. 

More information

Contact
Centre for Digital Scholarship Leiden University Libraries (UBL)

Data management support

If you have any questions about research data management, you can contact the data management specialists at your faculty/institute or at the Centre for Digital Scholarship

Data management support Archaeology

Contact
Wouter Kool Information Manager

Data management support Humanities

The Faculty of Humanities provides advice and support on all aspects of data management. 

Read more

Contact
Rob Goedemans Information Manager
Contact
Maarten Hijzelendoorn Consultant ICT

Data management support Centre for Linguistics

Contact
Andreea Geambasu Lab manager

Data management support Law

The Faculty of Law provides advice on all aspects of data management relating to research, including the Data Management Plan (DMP).

Read more

Contact
Mareike Boom Data Steward

Data management support Medicine/LUMC

LUMC has its own data management guidelines and support. Information and contact details for Advanced Data Management (ADM) can be found on Albinusnet, the intranet for LUMC. 

Information on LUMC's data management plan (DMP) template can be found at: DMPonline.

For advice on writing a DMP, contact the LUMC Research Support Desk (RSD): RSD website.  

Read more

Data management support Social and Behavioural Sciences

Both the Institute of Education and Child Studies and the Institute of  Psychology have contactpersons for data management and make use of DataverseNL.

Contact
SOLO Lab Support

Data management support Education and Child Studies

Contact
Mitch van Geel Associate Professor

Data management support Psychology

Contact
Sander Nieuwenhuis Professor of Cognitive Neuroscience of Decision Making

Data management support University

More information

Contact
Centre for Digital Scholarship Leiden University Libraries (UBL)

Data protection impact assessment (DPIA)

In the data protection impact assessment you have to explain which personal data you will collect, who will be able to access the data, how you will protect it, and how long you are planning to store it. 

Read more

Contact
Privacy Office
Contact
Centre for Digital Scholarship Leiden University Libraries (UBL)

Events (popular science)

Leiden University organises and takes part in popular science events. The goal is to introduce science to a wider audience and emphasise its importance. Click on the link below to read about the possible activities and/or register to take part in an event.

More information

Contact
Communications Office

Experts in the media

How do you prepare for a media appearance, such as an interview on the radio or TV? Contact the Science Communication Adviser for advice. 

More information

Contact
Communications Office

File transfer with SURF filesender

SURF filesender allows you to send large files securely. If you are a researcher, a member of the support staff or an employee at Leiden University, you can use SURF filesender free of charge.

If you have any questions about the SURFfilsender, please see the Helpdesk Portal or contact the ISSC helpdesk.

More information

Contact
ISSC Helpdesk

Financial administration

If your project is financed by the second and third sources of funding (national / EU grants and the private sector), you should consult the Regulations on Working for Third Parties to find out about issues you will need to take into account. The regulations also contain information about project management, including financial management, such as invoicing and the costs you are permitted to charge.

Read more

Financial administration Archaeology

Contact
Pascal van Leeuwen Project Controller

Financial administration Governance and Global Affairs

Contact
Pascal van Leeuwen Project Controller

Financial administration Humanities

Contact
Rogier Strijk Coordinator Projectcontrol

Financial administration Law

Contact
Jaap de Jong Account Manager FEZ

Financial administration Medicine/LUMC

Researchers at LUMC can contact the LUMC Projects Bureau for financial advice on their research projects. Researchers always have to contact a project adviser at the Project Office before submitting a grant application.

Information and contact details can be found on Albinusnet, the intranet for LUMC. 

More information

Financial administration Science

Contact
Jip Chong Department Manager

Financial administration Institute of Biology Leiden (IBL)

Contact
Sjoerd Sieval Project control staff member

Financial administration Institute of Environmental Sciences (CML)

Contact
Natalya van Veggel Projectcontroller

Financial administration Leiden Academic Centre for Drug Research (LACDR)

Contact
Marcel Stokhuijzen Project control staff member

Financial administration Leiden Institute of Advanced Computer Science (LIACS)

Contact
Sanae Bihaki

Financial administration Leiden Institute of Chemistry (LIC)

Contact
Johan Souman Project control staff member

Financial administration Leiden Institute of Physics (LION)

Contact
Michel Andriese Project control staff member

Financial administration Leiden Observatory

Contact
Mariola Owczarek Project control staff member

Financial administration Mathematical Institute (MI)

Contact
Yolanda Rombley Project control staff member

Financial administration Social and Behavioural Sciences

Contact
Remco de Kler Coordinator projectcontrol
Contact
Bert Dubbeldam Projects Account Manager

Funding calendar

Leiden University has a funding calendar for researchers. This calendar shows the current options if you want to apply for research funding, as well as providing advice and guidelines to help you maximise your chance of success. The funding calendar is available to researchers at all stages of their career. 

Read more

General Data Protection Regulation (GDPR)

Whenever you work with personal data, you need to keep a record of what is done with these data. Data-privacy rules are laid down in the GDPR. The university will support you in complying with these rules.

If you have any questions about privacy, you should first contact your privacy officer. They may refer you to the Privacy Office if you need the expertise of a data protection officer or lawyer.

Read more

Contact
Please contact the privacy officer at your faculty/organisational unit
Contact
Privacy Office

I have an invention, what should I do?

In the course of your research for the university, you may discover something completely new, such as a therapeutic target, a new compound, a device, or a specific technique. If  you believe this discovery could ultimately be of benefit to society, we advise you to contact the Luris Business Developers to discuss your invention and evaluate your options. 

Our development team:

Read more

ICT Services

Leiden University provides the ICT services needed to facilitate research activities, including tools to collect, manage, analyse and share research data. 

More information

Contact
ISSC Helpdesk

ICT Services Humanities

Contact
Rob Goedemans Information Manager
Contact
Angus Mol University Lecturer

ICT Services Centre for Linguistics

Contact
Andreea Geambasu Lab manager

IT Servicedesk Medicine/LUMC

The general IT Servicedesk at LUMC can be reached via the LUMC Self Service Portal or via on Albinusnet, the intranet for LUMC.

More information

ICT Services Social and Behavioural Sciences

Contact
SOLO Lab Support

ICT Workplace

Do you want to set up a digital workplace? Does your work require a customised or stand alone device? The ISSC can help you with computers, printers and accessoires like tablets or external hard drives.

Every workplace is equipped with a basic software package for Windows or Mac. You can also install various additional applications or language packs. If you need software that is not included in the additional list, you can send a request via the helpdesk portal. Your application for hardware and software will be assessed by your ICT contact person.

More information

Contact
IT contact persons

Internet connection for an unmanaged device

If you work from an unmanaged device at one of Leiden University’s locations, ISSC can install a secure internet connection via cable for you.

Please contact the ICT contactat  your faculty or department for more information. 

More information

Contact
IT contact persons

Legal Support for research contracts

For information on who can provide legal support on research contracts and IP, click on the link below. 

Contact the Legal Affairs team at Luris for information and advice. 

Read more

Contact
Legal Affairs team Luris

Legal support Medicine/LUMC

Depending on the type of legal support needed, LUMC researchers will need to consult either Luris or LUMC legal experts. The LUMC Research Support Desk (RSD) can advise researchers about who to contact. 

Please fill in the contact form on the LUMC Self Service Portal or check the RSD website on Albinusnet, the intranet for LUMC.  

More information

Long-term data retention

All research data must be retained securely for the long term. This means that the integrity, availability and – where necessary – confidentiality of the data must be guaranteed.

Currently, these institutes offer support for Dataverse:

Long-term data retention Humanities

Long term data retention Centre for Linguistics

The Faculty of Humanities offers DANS Dataverse for the long term retention of research data. Researchers can start adding data (including metadata) from finished parts of their research already during the research project. A Dataverse entry can be created for them right at the start of the project.

Currently, only the Institute for Linguistics (LUCL) offers support for Dataverse. LUCL-researchers can contact Andreea Geambasu for help with Dataverse. Researchers from other institutes of the Faculty of Humanities with questions on long term data storage can contact the IFZ department

Contact
Andreea Geambasu Lab manager

Long-term data retention Social and Behavioural Sciences

Long-term data retention Education and Child Studies

All research data must be retained securely for the long term. This means that the integrity, availability and – where necessary – confidentiality of the data must be guaranteed. Both the Institute of Education and Child Studies and the Institute of  Psychology use DataverseNL to archive academic research data. 

Read more

Long-term data retention Psychology

All research data must be retained securely for the long term. This means that the integrity, availability and – where necessary – confidentiality of the data must be guaranteed. Both the Institute of Education and Child Studies and the Institute of  Psychology use DataverseNL to archive academic research data. 

Read more

Open access agreements with publishers

Leiden University has agreements in place with the publishers of many prestigious academic journals, ensuring that researchers at Leiden can generally publish on an open access basis without incurring any additional costs. Leiden University Libraries (UBL) has an overview of these journals, as well as information on how the agreements can benefit you. 

More information

Contact
Centre for Digital Scholarship Leiden University Libraries (UBL)

Open access publication: step-by-step plan

When you choose open access publication, anyone can read your publications. This increases the visibility of your research. Leiden University Libraries (UBL) have drafted a straightforward step-by-step plan to help you.

More information

Contact
Centre for Digital Scholarship Leiden University Libraries (UBL)

Patents and patenting process

Find out all about patents and the patenting process. What are patents? What is the benefit of filing a patent? How do you know if your discovery is patentable? How does the patent application process work? Who owns your patent?

For support and advice contact the Business Development team at Luris: 

Read more

Privacy Office

If you have any questions about privacy, the first person to contact is your faculty's privacy officer. If you need the expertise of a data protection officer or lawyer, the privacy officer will refer you to the Privacy Office, for advice on such issues as:

  • Reviewing a data processing agreement
  • Help with drafting the Data Processing Register

Read more

Contact
Privacy Office
Contact
Please contact the privacy officer at your faculty/organisational unit

Procurement rules

The purchase of research equipment and services and the hiring of temporary staff falls under Procurement Law. Both the legislator and the funding body insist on strict compliance with this law. You are also required to comply with Leiden University's own procurement rules. 

Read more

Project control: procedures and guidelines

There are procedures and guidelines in place to support efficient and effective financial management of externally funded projects (second and third income streams). These procedures and guidelines can be found on the SharePoint site ‘Project Control’ (in Dutch). Frequently used forms and standard overviews are also available.

Read more

Qualtrics

Qualtrics survey software allows you to create online questionnaires for your research. It provides various question types, branch logic and the possibility to export results to statistical software, such as SPSS.

You can log in to Qualtrics with your ULCN-account.

More information

Contact
Leiden University Qualtrics support (UBL

Reference management software

Reference management software is used to gather, store and organize references and make it easy to insert citations and bibliographies in your publication. Leiden University provides a campus-wide subscription to EndNote, but besides EndNote, open source tools like Mendeley and Zotero can also be used.

Reference managers

Contact
Ask a Librarian

Research data management checklist

Good management of your research data improves the quality of the data and makes your data accessible and easier to find. The Centre for Digital Scholarship at Leiden University Libraries (UBL) has created a step-by-step plan for data management at every stage of your research. Follow the instructions in the plan to increase the impact of your research. 

More information

Contact
Centre for Digital Scholarship Leiden University Libraries (UBL)

Research data services catalogue

The research data services catalogue contains information on all the facilities for data (storage) for your research. Consult the catalogue for example when:

  • writing a project proposal
  • requesting storage capacity
  • thinking about archiving

You will then be in a position to make well-considered choices about data management and data storage.

Read more

Contact
Centre for Digital Scholarship Leiden University Libraries (UBL)

Research facilities

Here you will find an overview of laboratories, equipment and other research facilities, including availability, conditions and contact persons.  

More information

Leiden Law School Methods Portal Law

The Leiden Law School Methods Portal supports the flourishing of empirical legal and sociolegal scholarship at Leiden University and beyond by providing information on a broad range of empirical research methods, tools, and tips.

The portal is intended for any scholar, legal or nonlegal, junior or senior, who is interested in studying law and legal phenomena. The Methods Portal provides an orientation to the research process and key questions, possible research methods, and data analysis tools. It also provides links to relevant courses, training modules, colleagues within Leiden Law School who are using empirical legal research methods, and other resources to help advanced learners deepen their understanding. 

More information

Contact
Leiden Law Methods Portal

LUMC Research Support Desk Medicine/LUMC

LUMC researchers can contact the LUMC Research Support Desk (RSD). The RSD will forward questions to the right department or expert. 

To contact the LUMC Research Support Desk, LUMC employees can fill in the contact form in the LUMC Self Service Portal or check the RSD website on Albinusnet, the intranet of LUMC. 

Researchers that are not working at LUMC but wish to contact the LUMC RSD, can contact the RSD by e-mail.

More information

Contact
LUMC Research Support Desk

Research facilities Medicine/LUMC

A list of LUMC research facilities can be found on the following websites:
https://www.universiteitleiden.nl/en/research/research-facilities?faculty=medicine-lumc
https://www.lumc.nl/research/facilities
https://www.albinusnet.nl/weten-en-regelen/onderzoek/research-facilities (only available for LUMC employees)
https://www.albinusnet.nl/tools/data-portaal

Labs and equipment Social and Behavioural Sciences

During your research you might have to set up laboratory space, programme tasks, and collect, analyse and store data. The Faculty of Social and Behavioural Sciences offers support in all stages of your research on such topics as lab safety, collecting physiological data, equipment and software. 

Read more

Contact
SOLO Lab Support

Save time making RfAs, CDAs and MTAs using the Luris Contract Tool

The Contract Tool can easily be accessed on the Luris website. The website also provides advice on how to use the Contract Tool, including a manual and demo video. You will need to set up an account before you can use the tool.

Contact the Legal Affairs team at Luris for support and advice.

Read more

Software

Your workplace is equipped with a standard basic software package. In addition, you can also install various additional applications or language packs via (Managed) Software center.

Is your software not available via (Managed) Software center? Send a request via the helpdesk portal. Your application will be assessed by your ICT contact person.

More information

Contact
IT contact persons

Step-by-step plan for project management

Project management is essential to the success of your research project. You can contact the Grant Development Team for guidelines and step-by-step plans for project management, or if you need support with managing your project.

Read more

SURKO (Single user compute power on demand)

Single user computing power is a dedicated virtual (Remote desktop) high performance computer that allows researchers and their students to perform data analysis. Continuous operation without updates or restarts is guaranteed for either 4 or 8 weeks.

NOTE: This service is only available for staff of the Faculty of Social and Behavioural Sciences.

More information

Contact
Raymond van Erkel Information Manager

Virtual network for research purposes

If you use an unmanaged device for research purposes, you can ask ISSC to install the research network on your device. This network is both separate, fast and secure. It offers:

  • a connection to the research network
  • access to the internet and the network printers
  • access to licence servers
  • data and bulk storage
  • optional: virtual hardware and/or fixed IP addresses

If you have any questions, contact the ICT coordinator at your faculty or department.

More information

Contact
IT contact persons

Virtual Research Environment (VRE)

The Virtual Research Environment (VRE) is a useful tool for collaborating remotely on a research project. This project management tool lets you share your data, documents and project administration securely and in a manageable form.

More information

Contact
Centre for Digital Scholarship Leiden University Libraries (UBL)

Who owns my intellectual property?

Any intellectual property that you produce while you are employed at LUMC or Leiden University will be owned by LUMC or Leiden University.

You can contact Luris for advice and support:

Read more