Research Support Portal

Preparing a project and not sure where to start? Read more

About data management

Research data management (RDM) essentially means creating, storing, maintaining, disclosing, archiving and long-term preserving research data. Good data management is important in order to:

  • safeguard the high quality of research data, and ensure that the data is findable and accessible;
  • increase the visibility - and impact - or research data; 
  • ensure compliance with the requirements of Leiden University and research funders.

If you have any questions, you can contact the data management specialists at your faculty/institute or at the Centre for Digital Scholarship.  

The Centre for Digital Scholarship also offers checklists and templates and training courses on data management. 

Read more

About data protection and privacy

We are all responsible for data protection. To keep data, including personal data, as secure as possible, the university has established an information security policy.

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Data protection and privacy Archaeology

Archaeology research often involves a specific set of issues relating to data security, data transfer and personal or sensitive data, especially for fieldwork and research travel abroad. Please consider these carefully before embarking on your research and, if applicable, fill out a DPIA (data protection impact assessment). 

Contact
Wouter Kool Information Manager

Data protection and privacy Humanities

Contact
Max van Arnhem Privacy Officer

Data protection and privacy Medicine/LUMC

Privacy and data protection are very important themes at LUMC because so much of the research done at LUMC involves data on patients. For questions about privacy or data protection, LUMC researchers are welcome to contact the Information Security Officers by e-mail. More general information about privacy and data protection can be found on Albinusnet, the intranet for LUMC. 

More information

Contact
Information security officers (LUMC)

Data protection and privacy Social and Behavioural Sciences

Contact
Raymond van Erkel Privacy Officer
Contact
Armin Halilovic Privacy officer

About ethics

Ethics issues can arise in many areas of research. It is important to consider potential ethical issues when you are designing a research project.

The Grant Development Team at LURIS can provide you with guidance on how to deal with the ethical aspects of your project proposal, especially for EU-funded projects.

You may also need to seek advice and approval from the Ethics Committee at your faculty.  

About impact and valorisation

An important question being asked, both in the academic world and in society, concerns the impact of our research and education. By providing a well-supported answer, we not only create a strong position for our research, we also increase our chances of success in applying for research grants and retaining our current sources of finding. The University offers different forms of support to help you achieve maximum impact. 

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Impact and valorisation Humanities

Contact
Marcel Belderbos Policy officer research funding

Impact and valorisation Medicine/LUMC

Luris brings together Leiden scientists and market parties to promote the good use of scientific knowledge. These partnerships result in projects that are valuable to society, for example in the field of new medicines or treatment methods. You can find information about the ELN on Albinusnet, the intranet of LUMC. 

More information

Academic integrity

The integrity and reliability of academic research are of fundamental importance to the university. Everybody, both within Leiden University and outside it, must be able to have confidence that our research is conducted in a scrupulous, fair, verifiable, impartial and independent manner.

The Netherlands Code of Conduct for Research Integrity sets out the five basic principles for academic research, which serve as guidelines for all employees and students of Leiden University:

  • Honesty
  • Scrupulousness
  • Transparency
  • Independence
  • Responsibility

Read more

Contact
Janneke Vader Senior policy advisor Research

Application decision tool

Deciding when to apply for funding and finding the right funding instrument can be very tricky. The application decision tool gives you a list of do’s and don’ts that will help guide you through these decisions.

If you are preparing to apply for funding, the local grant adviser at your faculty/institute can guide you through the process. If your faculty/institute does not have a contact listed, please contact the University Grant Development Office and they will help you on your way with advice or training.

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Assessment by Ethics Committee

An Ethics Committee advises you on how to do research in an ethically responsible way. They can also assess your research proposal for ethical issues. The Ethics Committee will then check whether your proposal meets the criteria for ethical academic conduct.

More information

Ethics Committee Archaeology

The Faculty of Archaeology and the Faculty of Humanities have a joint Ethics Committee. Before starting a new research programme or project, you need to look at the committee's checklist to find out whether you need to submit your research for a Statement of Ethical Clearance. 

More information

Contact
Roswitha Manning Policy maker

Ethics Committee Governance and Global Affairs

The Faculty Board of FGGA has established an Ethics Committee to evaluate all research by FGGA researchers. 

More information

Contact
Manon Osseweijer Head of Education and Research Policy

Ethics Committee Humanities

The Ethics Committee of the Faculty of Humanities issues binding advice on ethical issues in research. Researchers are provided with a checklist to determine whether their research needs to be presented to the committee for an ethics review.

More information

Contact
Marcel Belderbos Secretary Committee on Ethics

Ethics and Data Committee Law

The Ethics and Data Committee of Leiden Law School is responsible for reviewing research proposals from an ethical perspective and monitoring data management plans, including GDPR aspects. In general, this relates to research that makes use of new data.

More information

Contact
Ethics and Data Committee - Leiden Law School

Animal Welfare Body Medicine/LUMC

Research projects involving animals are subject to strict regulations and require a project licence from the Central Authority for Scientific Procedures on Animals (Centrale Commissie Dierproeven; CCD). The LUMC Animal Welfare Body (AWB) is your first point of contact for questions about research aspects related to laboratory animal science. Find information about the AWB on Albinusnet, the intranet for LUMC: 

More information

Medical Ethics Review Committee Medicine/LUMC

The Medical Ethics Review Committee for Leiden The Hague Delft (MERC-LDD) is recognized by the Central Committee on Research Involving Human Subjects (CCMO). LUMC researchers who perform clinical research, whether or not this involves human subjects, must submit their research protocol to the MERC for approval.

More information

Ethics Review Committee Social Sciences Social and Behavioural Sciences

The main task of the Ethics Review Committee for Social and Behavioural Sciences is to review new research proposals. It applies the criteria for ethically responsible scientific conduct within the Institutes of Cultural Anthropology and Developmental Sociology, Political Science and the Centre of Science and Technology Studies. 

Read more

Contact
Secretary Ethics Review Committee Social Sciences

Education and Child Studies Ethics Committee Education and Child Studies

The Ethics Committee of the Institute of Education and Child Studies oversees the ethical review of research conducted within the institute. All research projects must be submitted to the Ethics Committee.

Read more

Contact
Doreen Arnoldus

Psychology Research Ethics Committee Psychology

The Research Ethics Committee of the Institute of Psychology is responsible for the ethical approval of research conducted within the Institute of Psychology. All studies and experiments conducted in the field of psychology must obtain ethical approval in order to protect participants' interests.

More information

Contact
Verena Ly

ICLON Research Ethics Committee Leiden University Graduate School of Teaching

The ICLON Research Ethics Committee (IREC) is responsible for managing procedures related to research undertaken by, or on behalf of, ICLON to ensure that all researchis conducted in accordance with the Netherlands Code of Conduct for Scientific Practice.

More information

Basics of grant writing

The key to writing a successful proposal is knowing what the funding agency expects and distinguishing yourself from your peers. Once you know these basics, you can start writing.

When you are preparing to apply, the local grant adviser at your faculty/institute can guide you through the process. If your faculty/institute does not have a contact listed, please contact the University Grant Development Office and they will help you on your way with advice or training.

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Building a network

These days, a lot of funding opportunities require research collaborations, not only with scientific partners, but also with societal and private partners. The grant development team will give you advice on where to start and how to set up successful collaboration and networks. 

When you are preparing to apply, the local grant adviser at your faculty/institute can guide you through the process. If your faculty/institute does not have a contact listed, please contact the University Grant Development Office and they will help you on your way with advice or training.

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Collaborations with industry or societal partners

If your research has revealed interesting possibilities that could be further developed into new products or processes, Luris can advise you on the best strategy to follow, and can help you identify external partners to help you take these ideas forward.

Contact the Luris Business Development team for support and advice :

If you are planning on sending, receiving or processing personal data with or to a third party, please contact your Privacy Officer to check whether you need a Data Processing Agreement. 

 

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Consortium and grant agreements

Once you have been awarded a grant, you will be asked to provide a grant and/or consortium agreement. This can be difficult as every funding agency has different templates and rules. Click on the link below for useful information on agreements with NWO and the EU. 

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Data management in grant applications

Most research funders ask you to include a section on data management in your grant application. Please contact the Centre for Digital Scholarship for advice on how to write the data management section of your application. 

Read more

Contact
Centre for Digital Scholarship Leiden University Libraries (UBL)

Data management plan (DMP)

Your data management plan sets out how you will handle your research data. How do you write a good data management plan? The Centre for Digital Scholarship at Leiden University Libraries offers relevant training programmes and online checklists to help you.

Read more

Contact
Centre for Digital Scholarship Leiden University Libraries (UBL)

Data Management Regulation

Leiden University’s Data Management Regulation sets out the university's policy on the management, storage and provision of research data. It also offers advice about how to draft relevant faculty policy.

Read more

Contact
Centre for Digital Scholarship Leiden University Libraries (UBL)

Data management support

If you have any questions about research data management, you can contact the data management specialists at your faculty/institute or at the Centre for Digital Scholarship

Data management support Archaeology

Contact
Wouter Kool Information Manager

Data management support Humanities

The Faculty of Humanities provides advice and support on all aspects of data management. 

Read more

Contact
Rob Goedemans Information Manager
Contact
Maarten Hijzelendoorn Consultant ICT

Data management support Centre for Linguistics

Contact
Andreea Geambasu Lab manager

Data management support Law

The Faculty of Law provides advice on all aspects of data management relating to research, including the Data Management Plan (DMP).

Read more

Contact
Mareike Boom Data Steward

Data management support Medicine/LUMC

LUMC has its own data management guidelines and support. Information and contact details for Advanced Data Management (ADM) can be found on Albinusnet, the intranet for LUMC. 

Information on LUMC's data management plan (DMP) template can be found at: DMPonline.

For advice on writing a DMP, contact the LUMC Research Support Desk (RSD): RSD website.  

Read more

Data management support Social and Behavioural Sciences

Both the Institute of Education and Child Studies and the Institute of  Psychology have contactpersons for data management and make use of DataverseNL.

Contact
SOLO Lab Support

Data management support Education and Child Studies

Contact
Mitch van Geel Associate Professor

Data management support Psychology

Contact
Sander Nieuwenhuis Professor of Cognitive Neuroscience of Decision Making

Data management support University

More information

Contact
Centre for Digital Scholarship Leiden University Libraries (UBL)

Data protection impact assessment (DPIA)

In the data protection impact assessment you have to explain which personal data you will collect, who will be able to access the data, how you will protect it, and how long you are planning to store it. 

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Contact
Privacy Office
Contact
Centre for Digital Scholarship Leiden University Libraries (UBL)

EU Ethics review

Before starting your project, you will need to subject your project proposal for an ethics review. The Grant Development Team has made a list of all the points you need to consider, such as: 

  • conducting an ‘ethics self-assessment’ of the ethical aspects of your project; 
  • contacting an ethics committee; 
  • getting an approval statement from the information manager.

Read more

FAIR data and software

What is FAIR data? And what best practices can you use to make your data FAIR? The data management training sessions run by the Centre for Digital Scholarship within Leiden University Libraries can answer these questions and many more.

More information

Contact
Centre for Digital Scholarship Leiden University Libraries (UBL)

Financial administration

If your project is (to be) financed by the second and third sources of funding (national / EU grants and private sector), you should consult the Regulations on Working for Third Parties to find out about issues you will need to take into account. The regulations also contain information about project management, including financial management, such as invoicing and the costs you are permitted to charge.

Read more

Financial administration Archaeology

Contact
Pascal van Leeuwen Project Controller

Financial administration Governance and Global Affairs

Contact
Pascal van Leeuwen Project Controller

Financial administration Humanities

Contact
Rogier Strijk Coordinator Projectcontrol

Financial administration Law

Contact
Jaap de Jong Account Manager FEZ

Financial administration Medicine/LUMC

Researchers at LUMC can contact the LUMC Projects Bureau for financial advice on their research projects. Researchers always have to contact a project adviser at the Project Office before submitting a grant application.

Information and contact details can be found on Albinusnet, the intranet for LUMC. 

More information

Financial administration Science

Contact
Jip Chong Department Manager

Financial administration Institute of Biology Leiden (IBL)

Contact
Sjoerd Sieval Project control staff member

Financial administration Institute of Environmental Sciences (CML)

Contact
Jasper Williams Administrator

Financial administration Leiden Academic Centre for Drug Research (LACDR)

Contact
Sjoerd Sieval Project control staff member

Financial administration Leiden Institute of Advanced Computer Science (LIACS)

Contact
Chris Flinterman Project Staff Member

Financial administration Leiden Institute of Chemistry (LIC)

Contact
Ineke van der Hoef Policy maker

Financial administration Leiden Institute of Physics (LION)

Contact
Ilse van der Zalm-del Prado Staff Member Projects

Financial administration Leiden Observatory

Contact
Els Heijsman Project staff member

Financial administration Mathematical Institute (MI)

Contact
Yolanda Rombley Project control staff member

Financial administration Social and Behavioural Sciences

Contact
Remco de Kler Coordinator projectcontrol
Contact
Bert Dubbeldam Projects Account Manager

Find funding

When you are looking for research funding, you have several different options, such as: 

  • working out your own personal search strategy; 
  • checking the funding calendar; 
  • using a search engine (such as Google) to identify additional grant opportunities.  

When you are preparing to apply, the local grant adviser at your faculty/institute can guide you through the process. If your faculty/institute does not have a contact listed, please contact the University Grant Development Office and they will help you on your way with advice or training.

Read more

Funding calendar

Leiden University has a funding calendar for researchers. This calendar shows the current options if you want to apply for research funding, as well as providing advice and guidelines to help you maximise your chance of success. The funding calendar is available to researchers at all stages of their career. 

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Funding types

To make it easier to find the right type of funding for your research project, the grant development team has categorised the different types of funding, and explains the difference between them below. 

Read more

Contact
Grant Development Team

General Data Protection Regulation (GDPR)

Whenever you work with personal data, you need to keep a record of what is done with these data. Data-privacy rules are laid down in the GDPR. The university will support you in complying with these rules.

If you have any questions about privacy, you should first contact your privacy officer. They may refer you to the Privacy Office if you need the expertise of a data protection officer or lawyer.

Read more

Contact
Ricardo Catalan Data Protection Officer
Contact
Astrid Gravenbeek Data Protection Officer
Contact
Privacy Office

Getting signatures and statements

If you want to submit a grant application, or if you have been awarded funding, you will often need to get signatures and statements from administrators and/or expertise centres to prove that Leiden University has given the green light to the project to go ahead. Click on the link below to find out who is authorised to sign for each section.  

Read more

Getting signatures and statements Archaeology

Grant awarded

There are a number of steps that you need to take once you have been awarded a grant. You need to: 

  • inform your institute and/or faculty; 
  • arrange legal documentation to make the grant official, by using a ‘grant agreement’, for example;
  • arrange practical matters, such as financial, staff and project management.

After your grant is awarded, the local grant adviser at your faculty/institute can guide you through the process of accepting the grant. If your faculty/institute does not have a contact listed, please contact the University Grant Development Office and they will help you on your way with advice or training.

The Grant Development Office also offers a checklist with practical steps upon awarding

ICT Services

Leiden University provides the ICT services needed to facilitate research activities, including tools to collect, manage, analyse and share research data. 

More information

Contact
ISSC Helpdesk

ICT Services Humanities

Contact
Rob Goedemans Information Manager
Contact
Angus Mol University Lecturer

ICT Services Centre for Linguistics

Contact
Andreea Geambasu Lab manager

IT Servicedesk Medicine/LUMC

The general IT Servicedesk at LUMC can be reached via the LUMC Self Service Portal or via on Albinusnet, the intranet for LUMC.

More information

ICT Services Social and Behavioural Sciences

Contact
SOLO Lab Support

Impact, valorisation and exploitation in research grants

Most grant applications now require you to think about the impact of your research. How will the results generated by your research be used? Read more about: 

  • What impact is 
  • When it is important for your proposal 
  • How to identify impact and stakeholders 

Read more

Legal Support for research contracts

For information on who can provide legal support on research contracts and IP, click on the link below. 

Contact the Legal Affairs team at Luris for information and advice. 

Read more

Contact
Legal Affairs team Luris

Legal support Medicine/LUMC

Depending on the type of legal support needed, LUMC researchers will need to consult either Luris or LUMC legal experts. The LUMC Research Support Desk (RSD) can advise researchers about who to contact. 

Please fill in the contact form on the LUMC Self Service Portal or check the RSD website on Albinusnet, the intranet for LUMC.  

More information

Leiden University registration numbers

If you need a registration number for Leiden University before you can complete your grant application, the staff website lists the registration numbers for applications to the following funding bodies:

  • Horizon 2020 and ERC; 
  • other European funding bodies; 
  • funding bodies in the USA. 

The website also gives the university’s VAT number and Dutch Chamber of Commerce number (KvK number). 

Read more

Lobbying and strategic networking

Lobbying and strategic networking are important ways for universities to broaden their influence on the research agenda of both governments and funding bodies, potentially identifying new funding opportunities. Find out who works in this area at Leiden University, how it works and what you can do as a researcher or support staff member. 

More information

Open access agreements with publishers

Leiden University has agreements in place with the publishers of many prestigious academic journals, ensuring that researchers at Leiden can generally publish on an open access basis without incurring any additional costs. Leiden University Libraries (UBL) has an overview of these journals, as well as information on how the agreements can benefit you. 

More information

Contact
Centre for Digital Scholarship Leiden University Libraries (UBL)

Open access: funding

You should include the cost of open access publication in your grant application and project budget. The body funding your research will then reimburse these costs. Open access publication does not have to be costly; sometimes you can even publish for free. The Leiden Repository, for instance, lets you share your publication on an open access basis at no additional cost. Leiden University also has agreements in place with publishers of academic journals.

The Open Access Team at the Centre for Digital Scholarship can advise you on your options. 

Read more

Contact
Centre for Digital Scholarship Leiden University Libraries (UBL)

Practical submission process

Submitting a research proposal is not always straightforward. When you are preparing to apply, the local grant adviser at your faculty/institute can guide you through the process. If your faculty/institute does not have a contact listed, please contact the University Grant Development Office and they will help you on your way with advice or training.

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Prepare for a collaborative grant

A collaborative grant means a lot of coordination and many moving parts. The most important things to consider are: 

  • building your consortium
  • the application timeline
  • who will coordinate it
  • co-funding or matching
  • project management

When you are preparing to apply, the local grant adviser at your faculty/institute can guide you through the process. If your faculty/institute does not have a contact listed, please contact the University Grant Development Office and they will help you on your way with advice or training.

Read more

Prepare for an individual grant

There are several things you need to think about when you are writing a competitive grant proposal, such as: 

  • Are you eligible? 
  • Is your CV strong enough? 
  • Is your idea good enough? 
  • Is the timing right? 

When you are preparing to apply, the local grant adviser at your faculty/institute can guide you through the process. If your faculty/institute does not have a contact listed, please contact the University Grant Development Office and they will help you on your way with advice or training.

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Preparing a rebuttal

You have received a negative response to your grant proposal, and now you have the opportunity to submit a rebuttal. Make the most of this opportunity with these tips and advice. 

When you are preparing for a rebuttal, the local grant adviser at your faculty/institute can guide you through the process. If your faculty/institute does not have a contact listed, please contact the University Grant Development Office and they will help you on your way with advice or training.

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Preparing for a grant interview

Congratulations! You have reached the interview stage of the grant application process. Now you have to prepare your pitch. 

Contact your local grant adviser at your faculty/institute for advice. If your faculty/institute does not have a contact listed, please contact the University Grant Development Office and they will help you on your way.

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Privacy Office

If you have any questions about privacy, the first person to contact is your faculty's privacy officer. If you need the expertise of a data protection officer or lawyer, the privacy officer will refer you to the Privacy Office, for advice on such issues as:

  • Reviewing a data processing agreement
  • Help with drafting the Data Processing Register

Read more

Contact
Privacy Office
Contact
Ricardo Catalan Data Protection Officer
Contact
Astrid Gravenbeek Data Protection Officer

Procurement rules

The purchase of research equipment and services and the hiring of temporary staff falls under Procurement Law. Both the legislator and the funding body insist on strict compliance with this law. You are also required to comply with Leiden University's own procurement rules. 

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Project control: procedures and guidelines

There are procedures and guidelines in place to support efficient and effective financial management of externally funded projects (second and third income streams). These procedures and guidelines can be found on the SharePoint site ‘Project Control’ (in Dutch). Frequently used forms and standard overviews are also available.

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Research data management checklist

Good management of your research data improves the quality of the data and makes your data accessible and easier to find. The Centre for Digital Scholarship at Leiden University Libraries (UBL) has created a step-by-step plan for data management at every stage of your research. Follow the instructions in the plan to increase the impact of your research. 

More information

Contact
Centre for Digital Scholarship Leiden University Libraries (UBL)

Research data services catalogue

The research data services catalogue contains information on all the facilities for data (storage) for your research. Consult the catalogue for example when:

  • writing a project proposal
  • requesting storage capacity
  • thinking about archiving

You will then be in a position to make well-considered choices about data management and data storage.

Read more

Contact
Centre for Digital Scholarship Leiden University Libraries (UBL)

Research funding by the Leiden University Fund (LUF)

Researchers at Leiden University can apply to the Leiden University Fund (LUF) for various grants, such as funding for academic projects or study trips overseas.

More information

Contact
Henk Snijders Secretary for Allocation of Funds

Research funding support

Leiden University offers a broad range of support for finding, writing, and applying for research funding. The first point of contact is your local grant adviser at your faculty/institute, who can guide you through the application process and answer any questions you may have. If your faculty/institute does not have a contact listed, please contact the University Grant Development Office and they will help you on your way.

The Grant Development team also offers training courses

Guidelines for research grant applications Archaeology

The Faculty Board has drawn up guidelines to helpensure that applicants notify  the Board and involve the Faculty Research Support staff and Luris in good time.
Before applicants submit grant applications to therelevant funding body, all applications for 50,000 euros or more must be evaluated by the Research Committee. The Research Committee will examine whether the Faculty is the right place to carry out your proposed research and advise the Board accordingly. Applications presented to the Board without first having been examined by the Research Committee will not be supported by the Faculty.

More information

Contact
Roswitha Manning Policy maker

Research policy Governance and Global Affairs

Please contact Manon Osseweijer about research policy matters, new funding calls and embedding guarantees. You can also contact your Institute Manager about research funding. 

Contact
Manon Osseweijer Head of Education and Research Policy

Research funding Humanities

Contact
Marcel Belderbos Policy officer research funding

Research funding Centre for Linguistics

Contact
Katja Lubina Grant officer

Research funding Centre for the Arts in Society

Contact
Institute manager LUCAS

Research funding Institute for History

Contact
Peter Meel University Lecturer

LUMC Grant Support Medicine/LUMC

For advice on grants, LUMC researchers can contact the Directorate of Research Policy via Albinusnet, the intranet for LUMC. If y ou are applying for a Horizon2020 grant, check the EU GRANT TOOL.

More information

Research funding Science

The first point of contact is your local grant adviser at your institute, who can guide you through the application process and answer any questions you may have. If your institute does not have a contact listed, please contact the University Grant Development Office and they will help you on your way.

Research funding Institute of Biology Leiden (IBL)

Contact
Maribel Adame Valero

Research funding Institute of Environmental Sciences (CML)

Contact
Esther Philips-Volriet Grant Advisor

Research funding Leiden Institute of Advanced Computer Science (LIACS)

Contact
LIACS Project Office

Grant Support Office Social and Behavioural Sciences

For information and advice on funding opportunities, you can contact the Grant Support Office. They can also help you draft and write up grant proposals and guide you through the relevant administrative processes.

More information

Contact
Research Desk FSW

Save time making RfAs, CDAs and MTAs using the Luris Contract Tool

The Contract Tool can easily be accessed on the Luris website. The website also provides advice on how to use the Contract Tool, including a manual and demo video. You will need to set up an account before you can use the tool.

Contact the Legal Affairs team at Luris for support and advice.

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Scholarly information: library resources for your research

The Leiden University Libraries Leiden offer guidance on how to search for relevant resources for your research. In our subject guides you can find an overview of databases, reference works and websites for research in a specific discipline. Need a book, database, journal or other materials the library doesn’t own? Submit your acquisition request.

Step-by-step plan for project management

Project management is essential to the success of your research project. You can contact the Grant Development Team for guidelines and step-by-step plans for project management, or if you need support with managing your project.

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Strengthen your CV

If you are planning to apply for an individual grant, now is the time to start improving your CV to maximise your chances of success. Click on the link below to learn three important things to focus on when building your CV. 
 

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Who owns my intellectual property?

Any intellectual property that you produce while you are employed at LUMC or Leiden University will be owned by LUMC or Leiden University.

You can contact Luris for advice and support:

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Writing an application for a collaborative grant

If you have started preparing a collaborative grant proposal and would like some support, you can contact the grant adviser at your faculty/institute for information on all the tools and support available to you. If your faculty/institute does not have a contact listed, please contact the University Grant Development Office.

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