Research Support Portal

Finishing a project and not sure where to start? Read more

About data management

Research data management (RDM) essentially means creating, storing, maintaining, disclosing, archiving and long-term preserving research data. Good data management is important in order to:

  • safeguard the high quality of research data, and ensure that the data is findable and accessible;
  • increase the visibility - and impact - or research data; 
  • ensure compliance with the requirements of Leiden University and research funders.

If you have any questions, you can contact the data management specialists at your faculty/institute or at the Centre for Digital Scholarship.  

The Centre for Digital Scholarship also offers checklists and templates and training courses on data management. 

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About data protection and privacy

We are all responsible for data protection. To keep data, including personal data, as secure as possible, the university has established an information security policy.

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Data protection and privacy Archaeology

Archaeology research often involves a specific set of issues relating to data security, data transfer and personal or sensitive data, especially for fieldwork and research travel abroad. Please consider these carefully before embarking on your research and, if applicable, fill out a DPIA (data protection impact assessment). 

Contact
Wouter Kool Information Manager

Data protection and privacy Humanities

Contact
Max van Arnhem Privacy Officer

Data protection and privacy Medicine/LUMC

Privacy and data protection are very important themes at LUMC because so much of the research done at LUMC involves data on patients. For questions about privacy or data protection, LUMC researchers are welcome to contact the Information Security Officers by e-mail. More general information about privacy and data protection can be found on Albinusnet, the intranet for LUMC. 

More information

Contact
Information security officers (LUMC)

Data protection and privacy Social and Behavioural Sciences

Contact
Raymond van Erkel Privacy Officer
Contact
Armin Halilovic Privacy officer

About impact and valorisation

An important question being asked, both in the academic world and in society, concerns the impact of our research and education. By providing a well-supported answer, we not only create a strong position for our research, we also increase our chances of success in applying for research grants and retaining our current sources of finding. The University offers different forms of support to help you achieve maximum impact. 

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Impact and valorisation Humanities

Contact
Marcel Belderbos Policy officer research funding

Impact and valorisation Medicine/LUMC

Luris brings together Leiden scientists and market parties to promote the good use of scientific knowledge. These partnerships result in projects that are valuable to society, for example in the field of new medicines or treatment methods. You can find information about the ELN on Albinusnet, the intranet of LUMC. 

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Academic integrity

The integrity and reliability of academic research are of fundamental importance to the university. Everybody, both within Leiden University and outside it, must be able to have confidence that our research is conducted in a scrupulous, fair, verifiable, impartial and independent manner.

The Netherlands Code of Conduct for Research Integrity sets out the five basic principles for academic research, which serve as guidelines for all employees and students of Leiden University:

  • Honesty
  • Scrupulousness
  • Transparency
  • Independence
  • Responsibility

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Contact
Janneke Vader Senior policy advisor Research

Archiving and publishing data

Once your research is complete, you need to archive and publish your research and/or research data. The Centre for Digital Scholarship explains how to select the most important data, archive them and prepare them for publication, as well as your various options for publishing your data.

More information

Contact
Centre for Digital Scholarship Leiden University Libraries (UBL)

Collaborations with industry or societal partners

If your research has revealed interesting possibilities that could be further developed into new products or processes, Luris can advise you on the best strategy to follow, and can help you identify external partners to help you take these ideas forward.

Contact the Luris Business Development team for support and advice :

If you are planning on sending, receiving or processing personal data with or to a third party, please contact your Privacy Officer to check whether you need a Data Processing Agreement. 

 

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Copyright on publications

What are the rules about copyright on your article, book or other academic publication? Can you use someone else’s images in your lectures? The Copyright Information Office can advise you on all aspects of copyright. 

More information

Contact
Centre for Digital Scholarship Leiden University Libraries (UBL)

Data management support

If you have any questions about research data management, you can contact the data management specialists at your faculty/institute or at the Centre for Digital Scholarship

Data management support Archaeology

Contact
Wouter Kool Information Manager

Data management support Humanities

The Faculty of Humanities provides advice and support on all aspects of data management. 

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Contact
Rob Goedemans Information Manager
Contact
Maarten Hijzelendoorn Consultant ICT

Data management support Centre for Linguistics

Contact
Andreea Geambasu Lab manager

Data management support Law

The Faculty of Law provides advice on all aspects of data management relating to research, including the Data Management Plan (DMP).

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Contact
Mareike Boom Data Steward

Data management support Medicine/LUMC

LUMC has its own data management guidelines and support. Information and contact details for Advanced Data Management (ADM) can be found on Albinusnet, the intranet for LUMC. 

Information on LUMC's data management plan (DMP) template can be found at: DMPonline.

For advice on writing a DMP, contact the LUMC Research Support Desk (RSD): RSD website.  

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Data management support Social and Behavioural Sciences

Both the Institute of Education and Child Studies and the Institute of  Psychology have contactpersons for data management and make use of DataverseNL.

Contact
SOLO Lab Support

Data management support Education and Child Studies

Contact
Mitch van Geel Associate Professor

Data management support Psychology

Contact
Sander Nieuwenhuis Professor of Cognitive Neuroscience of Decision Making

Data management support University

More information

Contact
Centre for Digital Scholarship Leiden University Libraries (UBL)

Events (popular science)

Leiden University organises and takes part in popular science events. The goal is to introduce science to a wider audience and emphasise its importance. Click on the link below to read about the possible activities and/or register to take part in an event.

More information

Contact
Communications Office

Experts in the media

How do you prepare for a media appearance, such as an interview on the radio or TV? Contact the Science Communication Adviser for advice. 

More information

Contact
Communications Office

Financial administration

If your project is financed by the second and third sources of funding (national / EU grants and the private sector), you should consult the Regulations on Working for Third Parties to find out about issues you will need to take into account. The regulations also contain information about project management, including financial management, such as invoicing and the costs you are permitted to charge.

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Financial administration Archaeology

Contact
Pascal van Leeuwen Project Controller

Financial administration Governance and Global Affairs

Contact
Pascal van Leeuwen Project Controller

Financial administration Humanities

Contact
Rogier Strijk Coordinator Projectcontrol

Financial administration Law

Contact
Jaap de Jong Account Manager FEZ

Financial administration Medicine/LUMC

Researchers at LUMC can contact the LUMC Projects Bureau for financial advice on their research projects. Researchers always have to contact a project adviser at the Project Office before submitting a grant application.

Information and contact details can be found on Albinusnet, the intranet for LUMC. 

More information

Financial administration Science

Contact
Jip Chong Department Manager

Financial administration Institute of Biology Leiden (IBL)

Contact
Sjoerd Sieval Project control staff member

Financial administration Institute of Environmental Sciences (CML)

Contact
Natalya van Veggel Projectcontroller

Financial administration Leiden Academic Centre for Drug Research (LACDR)

Contact
Marcel Stokhuijzen Project control staff member

Financial administration Leiden Institute of Advanced Computer Science (LIACS)

Contact
Sanae Bihaki

Financial administration Leiden Institute of Chemistry (LIC)

Contact
Johan Souman Project control staff member

Financial administration Leiden Institute of Physics (LION)

Contact
Michel Andriese Project control staff member

Financial administration Leiden Observatory

Contact
Mariola Owczarek Project control staff member

Financial administration Mathematical Institute (MI)

Contact
Yolanda Rombley Project control staff member

Financial administration Social and Behavioural Sciences

Contact
Remco de Kler Coordinator projectcontrol
Contact
Bert Dubbeldam Projects Account Manager

General Data Protection Regulation (GDPR)

Whenever you work with personal data, you need to keep a record of what is done with these data. Data-privacy rules are laid down in the GDPR. The university will support you in complying with these rules.

If you have any questions about privacy, you should first contact your privacy officer. They may refer you to the Privacy Office if you need the expertise of a data protection officer or lawyer.

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Contact
Ricardo Catalan Data Protection Officer
Contact
Astrid Gravenbeek Data Protection Officer
Contact
Privacy Office

How to apply for a patent

If you are thinking about filing a patent or wondering what the patent application process entails, you can contact the Business Development team at Luris for advice and support. 

Contact
Sara Cigna Knowledge Broker

I have an invention, what should I do?

In the course of your research for the university, you may discover something completely new, such as a therapeutic target, a new compound, a device, or a specific technique. If  you believe this discovery could ultimately be of benefit to society, we advise you to contact the Luris Business Developers to discuss your invention and evaluate your options. 

Our development team:

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ICT Services

Leiden University provides the ICT services needed to facilitate research activities, including tools to collect, manage, analyse and share research data. 

More information

Contact
ISSC Helpdesk

ICT Services Humanities

Contact
Rob Goedemans Information Manager
Contact
Angus Mol University Lecturer

ICT Services Centre for Linguistics

Contact
Andreea Geambasu Lab manager

IT Servicedesk Medicine/LUMC

The general IT Servicedesk at LUMC can be reached via the LUMC Self Service Portal or via on Albinusnet, the intranet for LUMC.

More information

ICT Services Social and Behavioural Sciences

Contact
SOLO Lab Support

Legal Support for research contracts

For information on who can provide legal support on research contracts and IP, click on the link below. 

Contact the Legal Affairs team at Luris for information and advice. 

Read more

Contact
Legal Affairs team Luris

Legal support Medicine/LUMC

Depending on the type of legal support needed, LUMC researchers will need to consult either Luris or LUMC legal experts. The LUMC Research Support Desk (RSD) can advise researchers about who to contact. 

Please fill in the contact form on the LUMC Self Service Portal or check the RSD website on Albinusnet, the intranet for LUMC.  

More information

Leiden University Press (LUP)

Leiden University Press (LUP) publishes academic books and journals in both digital and paper form. LUP has an international audience and its publications are distributed in many different countries. LUP also supports open access publishing.

The fields where LUP is most active in publishing interdisciplinary research include: 

  • Humanities
  • Social Sciences
  • Law

If you are considering publishing with Leiden University Press, or would like to know more about the various options, please contact LUP. 

More information

Contact
Leiden University Press (LUP)

Long-term data retention

All research data must be retained securely for the long term. This means that the integrity, availability and – where necessary – confidentiality of the data must be guaranteed.

Currently, these institutes offer support for Dataverse:

Long-term data retention Humanities

Long term data retention Centre for Linguistics

The Faculty of Humanities offers DANS Dataverse for the long term retention of research data. Researchers can start adding data (including metadata) from finished parts of their research already during the research project. A Dataverse entry can be created for them right at the start of the project.

Currently, only the Institute for Linguistics (LUCL) offers support for Dataverse. LUCL-researchers can contact Andreea Geambasu for help with Dataverse. Researchers from other institutes of the Faculty of Humanities with questions on long term data storage can contact the IFZ department

Contact
Andreea Geambasu Lab manager

Long-term data retention Social and Behavioural Sciences

Long-term data retention Education and Child Studies

All research data must be retained securely for the long term. This means that the integrity, availability and – where necessary – confidentiality of the data must be guaranteed. Both the Institute of Education and Child Studies and the Institute of  Psychology use DataverseNL to archive academic research data. 

Read more

Long-term data retention Psychology

All research data must be retained securely for the long term. This means that the integrity, availability and – where necessary – confidentiality of the data must be guaranteed. Both the Institute of Education and Child Studies and the Institute of  Psychology use DataverseNL to archive academic research data. 

Read more

LUCRIS Publication Management and the Scholarly Publications repository

LUCRIS Publication Management is a Current Research Information System (CRIS) for registering, managing and reporting on the research output of Leiden scholars. You can also use LUCRIS PM to add your publications to the Leiden Repository and make them available as Open Access. Doing this ensures you comply with requirements from funder and university, but also creates more visibility for your research as the Scholarly Publications Repository is well indexed and receives over 7 million downloads per annum.

Besides output from LUCRIS, the Scholarly Publications Repository also offers additional services at no extra costs for journals, book series, conference proceedings and other publications that have a link to Leiden University. Examples of collections we have included in the past are the conference proceedings for CWTS’ International Conference on Science and Technology Indicators (STI), journals such as Arabian Epigraphic Notes, Leidschrift and the Journal of the LUCAS Graduate Conference.

 These publications profit from the existing infrastructure of our repository:

  • better indexing due to connections to harvesters such as Google Scholar, BASE, Microsoft Academic, Narcis, OpenAire and the Library Catalogue;
  • focus on longterm sustainability;
  • persistent identifier (handle; doi is currently on the roadmap);
  • connections to websites via OAI-PMH (RSS feeds coming soon);
  • a backup at the National Library;
  • quick turnaround if the articles have to be available soon;
  • complies with international requirements.

 Please contact the repository manager if you have questions about our repositories policies or if you have a collection that might benefit from our infrastructure. 

More information

Contact
Rutger de Jong Repository Manager
Contact
Oscar Veltink Functional Application Manager

LUCRIS Publication Management and the Scholarly Publications repository Archaeology

Contact
Maayke de Vries Management/office-assistent

LUCRIS Publication Management and the Scholarly Publications repository Governance and Global Affairs

Contact
Helpdesk LUCRIS

LUCRIS Publication Management and the Scholarly Publications repository Humanities

Contact
Helpdesk LUCRIS

LUCRIS Publication Management and the Scholarly Publications repository Law

Contact
Terence Merkelbach Staff Member Administrative Information
Contact
Erik van Rossenberg Administrative Assistant

LUCRIS Publication Management and the Scholarly Publications repository Science

Contact
Helpdesk LUCRIS

LUCRIS Publication Management and the Scholarly Publications repository Social and Behavioural Sciences

Contact
Helpdesk LUCRIS

LUCRIS Publication Management and the Scholarly Publications repository African Studies Centre Leiden

Contact
Edith de Roos Library Service Officer

LUCRIS Publication Management and the Scholarly Publications repository Leiden University Graduate School of Teaching

Contact
Ben Smit Researcher

Open access

Open Access provides free and unlimited online availability of research output. This increases the visibility of publications enormously.

The Centre for Digital Scholarship supports Open Access publishing by means of policies, training, support, and services that are available to all researchers at Leiden University.

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Contact
Centre for Digital Scholarship Leiden University Libraries (UBL)

Publishing and Open Access Medicine/LUMC

LUMC is committed to Open Science, the National Open Science Plan and Open Access (OA) publishing. More information on Open Access publishing can be found on the website of the Walaeus Library.

The Walaeus website also has information on publishing and literature research. See for example the E-learning modules.

More information

Open access agreements with publishers

Leiden University has agreements in place with the publishers of many prestigious academic journals, ensuring that researchers at Leiden can generally publish on an open access basis without incurring any additional costs. Leiden University Libraries (UBL) has an overview of these journals, as well as information on how the agreements can benefit you. 

More information

Contact
Centre for Digital Scholarship Leiden University Libraries (UBL)

Open access policy

The Executive Board asks researchers to make their Leiden-affiliated publications Open Access by uploading them into Scholarly Publications. If the publications have already been issued in Open Access by the publisher, you can easily make a straightforward upload. If they are not - or not yet - Open Access, you can read on our webpage 'Publish Open Access in Scholarly Publications' how you can best proceed.

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Contact
Centre for Digital Scholarship Leiden University Libraries (UBL)

Open access publication: step-by-step plan

When you choose open access publication, anyone can read your publications. This increases the visibility of your research. Leiden University Libraries (UBL) have drafted a straightforward step-by-step plan to help you.

More information

Contact
Centre for Digital Scholarship Leiden University Libraries (UBL)

ORCID (Author ID)

ORCID stands for ‘Open Researcher and Contributor IDentifier’. This unique number allows you to easily create an overview of all your research findings and publications. Many journals and funds require you to include an ORCID in your application. Leiden University Libraries (UBL) explains how to create an ORCID and how to link this Author ID to LUCRIS. 

More information

Contact
Ask a librarian Leiden University Libraries

Patents and patenting process

Find out all about patents and the patenting process. What are patents? What is the benefit of filing a patent? How do you know if your discovery is patentable? How does the patent application process work? Who owns your patent?

For support and advice contact the Business Development team at Luris: 

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Privacy Office

If you have any questions about privacy, the first person to contact is your faculty's privacy officer. If you need the expertise of a data protection officer or lawyer, the privacy officer will refer you to the Privacy Office, for advice on such issues as:

  • Reviewing a data processing agreement
  • Help with drafting the Data Processing Register

Read more

Contact
Privacy Office
Contact
Ricardo Catalan Data Protection Officer
Contact
Astrid Gravenbeek Data Protection Officer

Project control: procedures and guidelines

There are procedures and guidelines in place to support efficient and effective financial management of externally funded projects (second and third income streams). These procedures and guidelines can be found on the SharePoint site ‘Project Control’ (in Dutch). Frequently used forms and standard overviews are also available.

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Research data management checklist

Good management of your research data improves the quality of the data and makes your data accessible and easier to find. The Centre for Digital Scholarship at Leiden University Libraries (UBL) has created a step-by-step plan for data management at every stage of your research. Follow the instructions in the plan to increase the impact of your research. 

More information

Contact
Centre for Digital Scholarship Leiden University Libraries (UBL)

Research data services catalogue

The research data services catalogue contains information on all the facilities for data (storage) for your research. Consult the catalogue for example when:

  • writing a project proposal
  • requesting storage capacity
  • thinking about archiving

You will then be in a position to make well-considered choices about data management and data storage.

Read more

Contact
Centre for Digital Scholarship Leiden University Libraries (UBL)

Save time making RfAs, CDAs and MTAs using the Luris Contract Tool

The Contract Tool can easily be accessed on the Luris website. The website also provides advice on how to use the Contract Tool, including a manual and demo video. You will need to set up an account before you can use the tool.

Contact the Legal Affairs team at Luris for support and advice.

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Science communication

Research output is not only relevant to academia. It is also important to inform the public of the discoveries that our researchers make.

Science communication can help your research, inaugural lecture or publication reach a wide audience. Find out what the news editors and the Science Communication Adviser do in this area, and what you can do yourself. 

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Contact
Communications Office

Submitting your dissertation to the Leiden Repository

When you finish your dissertation, you have to submit the printed copy to the Beadle’s office and upload the electronic version to the Leiden Repository. Some publications in the Leiden Repository are freely available online (open access). This raises their profile. ‘Appendix 4’ on this page contains the licence you can use to make your dissertation publicly available online. 

More information

Contact
Leiden University Libraries - MDA

Who owns my intellectual property?

Any intellectual property that you produce while you are employed at LUMC or Leiden University will be owned by LUMC or Leiden University.

You can contact Luris for advice and support:

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