Research Support Portal

Start Up Phase

What to do when your grant is awarded? Getting the right agreements in place. Getting the finances in order. Writing a data management plan. Securing your research. Getting what you need to get started in place.

You have been awarded a grant. Step one is to get in touch with your local research support office to guide you through this process.

Research funding support

Leiden University offers a broad range of support for finding, writing, and applying for research funding. The first point of contact is your local grant adviser at your faculty/institute, who can guide you through the application process and answer any questions you may have. If your faculty/institute does not have a contact listed, please contact the University Grant Development Office and they will help you on your way.

The Grant Development team also offers training courses

Guidelines for research grant applications Archaeology

The Faculty Board has drawn up guidelines to helpensure that applicants notify  the Board and involve the Faculty Research Support staff and Luris in good time.
Before applicants submit grant applications to therelevant funding body, all applications for 50,000 euros or more must be evaluated by the Research Committee. The Research Committee will examine whether the Faculty is the right place to carry out your proposed research and advise the Board accordingly. Applications presented to the Board without first having been examined by the Research Committee will not be supported by the Faculty.

More information

Contact
Roswitha Manning Policy maker

Research policy Governance and Global Affairs

Please contact Manon Osseweijer about research policy matters, new funding calls and embedding guarantees. You can also contact your Institute Manager about research funding. 

Contact
Manon Osseweijer Head of Education and Research Policy

Research funding Humanities

Contact
Marcel Belderbos Policy officer research funding

Research funding Centre for Linguistics

Contact
Katja Lubina Grant officer

Research funding Centre for the Arts in Society

Contact
Institute manager LUCAS

Research funding Institute for History

Contact
Peter Meel University Lecturer

LUMC Grant Support Medicine/LUMC

For advice on grants, LUMC researchers can contact the Directorate of Research Policy via Albinusnet, the intranet for LUMC. If y ou are applying for a Horizon2020 grant, check the EU GRANT TOOL.

More information

Research funding Science

The first point of contact is your local grant adviser at your institute, who can guide you through the application process and answer any questions you may have. If your institute does not have a contact listed, please contact the University Grant Development Office and they will help you on your way.

Research funding Institute of Biology Leiden (IBL)

Contact
Maribel Adame Valero

Research funding Institute of Environmental Sciences (CML)

Contact
Esther Philips-Volriet Grant Advisor

Research funding Leiden Institute of Advanced Computer Science (LIACS)

Contact
LIACS Project Office

Grant Support Office Social and Behavioural Sciences

For information and advice on funding opportunities, you can contact the Grant Support Office. They can also help you draft and write up grant proposals and guide you through the relevant administrative processes.

More information

Contact
Research Desk FSW

Grant awarded

There are a number of steps that you need to take once you have been awarded a grant. You need to: 

  • inform your institute and/or faculty; 
  • arrange legal documentation to make the grant official, by using a ‘grant agreement’, for example;
  • arrange practical matters, such as financial, staff and project management.

After your grant is awarded, the local grant adviser at your faculty/institute can guide you through the process of accepting the grant. If your faculty/institute does not have a contact listed, please contact the University Grant Development Office and they will help you on your way with advice or training.

The Grant Development Office also offers a checklist with practical steps upon awarding


One of the first steps is to let the funder know that you accept the grant on their terms by doing the legal paperwork.

Getting signatures and statements

If you want to submit a grant application, or if you have been awarded funding, you will often need to get signatures and statements from administrators and/or expertise centres to prove that Leiden University has given the green light to the project to go ahead. Click on the link below to find out who is authorised to sign for each section.  

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Getting signatures and statements Archaeology

Contact
Janneke Mulders
Janneke Mulders Board Secretary

Consortium and grant agreements

Once you have been awarded a grant, you will be asked to provide a grant and/or consortium agreement. This can be difficult as every funding agency has different templates and rules. Click on the link below for useful information on agreements with NWO and the EU. 

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Impact, valorisation and exploitation in research grants

Most grant applications now require you to think about the impact of your research. How will the results generated by your research be used? Read more about: 

  • What impact is 
  • When it is important for your proposal 
  • How to identify impact and stakeholders 

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Legal Support for research contracts

For information on who can provide legal support on research contracts and IP, click on the link below. 

Contact the Legal Affairs team at Luris for information and advice. 

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Contact
Legal Affairs team Luris

Legal support Medicine/LUMC

Depending on the type of legal support needed, LUMC researchers will need to consult either Luris or LUMC legal experts. The LUMC Research Support Desk (RSD) can advise researchers about who to contact. 

Please fill in the contact form on the LUMC Self Service Portal or check the RSD website on Albinusnet, the intranet for LUMC.  

More information

Save time making RfAs, CDAs and MTAs using the Luris Contract Tool

The Contract Tool can easily be accessed on the Luris website. The website also provides advice on how to use the Contract Tool, including a manual and demo video. You will need to set up an account before you can use the tool.

Contact the Legal Affairs team at Luris for support and advice.

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You furthermore have to get the data management plan, ethics requirements and, if relevant, procurement in place before or within a specific time frame after the signing of a grant agreement.

About data management

Research data management (RDM) essentially means creating, storing, maintaining, disclosing, archiving and long-term preserving research data. Good data management is important in order to:

  • safeguard the high quality of research data, and ensure that the data is findable and accessible;
  • increase the visibility - and impact - or research data; 
  • ensure compliance with the requirements of Leiden University and research funders.

If you have any questions, you can contact the data management specialists at your faculty/institute or at the Centre for Digital Scholarship.  

The Centre for Digital Scholarship also offers checklists and templates and training courses on data management. 

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Assessment by Ethics Committee

An Ethics Committee advises you on how to do research in an ethically responsible way. They can also assess your research proposal for ethical issues. The Ethics Committee will then check whether your proposal meets the criteria for ethical academic conduct.

More information

Ethics Committee Archaeology

The Faculty of Archaeology and the Faculty of Humanities have a joint Ethics Committee. Before starting a new research programme or project, you need to look at the committee's checklist to find out whether you need to submit your research for a Statement of Ethical Clearance. 

More information

Contact
Roswitha Manning Policy maker

Ethics Committee Governance and Global Affairs

The Faculty Board of FGGA has established an Ethics Committee to evaluate all research by FGGA researchers. 

More information

Contact
Manon Osseweijer Head of Education and Research Policy

Ethics Committee Humanities

The Ethics Committee of the Faculty of Humanities issues binding advice on ethical issues in research. Researchers are provided with a checklist to determine whether their research needs to be presented to the committee for an ethics review.

More information

Contact
Marcel Belderbos Secretary Committee on Ethics

Ethics and Data Committee Law

The Ethics and Data Committee of Leiden Law School is responsible for reviewing research proposals from an ethical perspective and monitoring data management plans, including GDPR aspects. In general, this relates to research that makes use of new data.

More information

Contact
Ethics and Data Committee - Leiden Law School

Animal Welfare Body Medicine/LUMC

Research projects involving animals are subject to strict regulations and require a project licence from the Central Authority for Scientific Procedures on Animals (Centrale Commissie Dierproeven; CCD). The LUMC Animal Welfare Body (AWB) is your first point of contact for questions about research aspects related to laboratory animal science. Find information about the AWB on Albinusnet, the intranet for LUMC: 

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Medical Ethics Review Committee Medicine/LUMC

The Medical Ethics Review Committee for Leiden The Hague Delft (MERC-LDD) is recognized by the Central Committee on Research Involving Human Subjects (CCMO). LUMC researchers who perform clinical research, whether or not this involves human subjects, must submit their research protocol to the MERC for approval.

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Ethics Review Committee Social Sciences Social and Behavioural Sciences

The main task of the Ethics Review Committee for Social and Behavioural Sciences is to review new research proposals. It applies the criteria for ethically responsible scientific conduct within the Institutes of Cultural Anthropology and Developmental Sociology, Political Science and the Centre of Science and Technology Studies. 

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Contact
Secretary Ethics Review Committee Social Sciences

Education and Child Studies Ethics Committee Education and Child Studies

The Ethics Committee of the Institute of Education and Child Studies oversees the ethical review of research conducted within the institute. All research projects must be submitted to the Ethics Committee.

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Contact
Doreen Arnoldus

Psychology Research Ethics Committee Psychology

The Research Ethics Committee of the Institute of Psychology is responsible for the ethical approval of research conducted within the Institute of Psychology. All studies and experiments conducted in the field of psychology must obtain ethical approval in order to protect participants' interests.

More information

Contact
Corry Donner

ICLON Research Ethics Committee Leiden University Graduate School of Teaching

The ICLON Research Ethics Committee (IREC) is responsible for managing procedures related to research undertaken by, or on behalf of, ICLON to ensure that all researchis conducted in accordance with the Netherlands Code of Conduct for Scientific Practice.

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About data protection and privacy

We are all responsible for data protection. To keep data, including personal data, as secure as possible, the university has established an information security policy.

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Data protection and privacy Archaeology

Archaeology research often involves a specific set of issues relating to data security, data transfer and personal or sensitive data, especially for fieldwork and research travel abroad. Please consider these carefully before embarking on your research and, if applicable, fill out a DPIA (data protection impact assessment). 

Contact
Wouter Kool Information Manager

Data protection and privacy Humanities

Contact
Max van Arnhem Privacy Officer

Data protection and privacy Medicine/LUMC

Privacy and data protection are very important themes at LUMC because so much of the research done at LUMC involves data on patients. For questions about privacy or data protection, LUMC researchers are welcome to contact the Information Security Officers by e-mail. More general information about privacy and data protection can be found on Albinusnet, the intranet for LUMC. 

More information

Contact
Information security officers (LUMC)

Data protection and privacy Social and Behavioural Sciences

Contact
Raymond van Erkel Privacy Officer
Contact
Armin Halilovic Privacy officer

Procurement rules

The purchase of research equipment and services and the hiring of temporary staff falls under Procurement Law. Both the legislator and the funding body insist on strict compliance with this law. You are also required to comply with Leiden University's own procurement rules. 

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At the same time you have to get everything in place within the institute to start performing the project.

Financial administration

If your project is (to be) financed by the second and third sources of funding (national / EU grants and private sector), you should consult the Regulations on Working for Third Parties to find out about issues you will need to take into account. The regulations also contain information about project management, including financial management, such as invoicing and the costs you are permitted to charge.

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Financial administration Archaeology

Contact
Pascal van Leeuwen Project Controller

Financial administration Governance and Global Affairs

Contact
Pascal van Leeuwen Project Controller

Financial administration Humanities

Contact
Rogier Strijk Coordinator Projectcontrol

Financial administration Law

Contact
Jaap de Jong Account Manager FEZ

Financial administration Medicine/LUMC

Researchers at LUMC can contact the LUMC Projects Bureau for financial advice on their research projects. Researchers always have to contact a project adviser at the Project Office before submitting a grant application.

Information and contact details can be found on Albinusnet, the intranet for LUMC. 

More information

Financial administration Science

Contact
Jip Chong Department Manager

Financial administration Institute of Biology Leiden (IBL)

Contact
Sjoerd Sieval Project control staff member

Financial administration Institute of Environmental Sciences (CML)

Contact
Jasper Williams Administrator

Financial administration Leiden Academic Centre for Drug Research (LACDR)

Contact
Sjoerd Sieval Project control staff member

Financial administration Leiden Institute of Advanced Computer Science (LIACS)

Contact
Chris Flinterman Project Staff Member

Financial administration Leiden Institute of Chemistry (LIC)

Contact
Ineke van der Hoef Policy maker

Financial administration Leiden Institute of Physics (LION)

Contact
Ilse van der Zalm-del Prado Staff Member Projects

Financial administration Leiden Observatory

Contact
Els Heijsman Project staff member

Financial administration Mathematical Institute (MI)

Contact
Yolanda Rombley Project control staff member

Financial administration Social and Behavioural Sciences

Contact
Remco de Kler Coordinator projectcontrol
Contact
Bert Dubbeldam Projects Account Manager