This timeline guides you through the whole application writing process, additional requirements for submission and intermediate evaluation steps. For submission you may need the correct institutional registration numbers, an account, a signature or other administrative information.

Research funding support

Your point of contact for research funding support

Leiden University registration numbers

Overview of registration numbers for your reference

Practical submission process

Guide for submitting a research proposal

Writing an excellent grant proposal takes some skill, which increases with the complexity of the grant. Your local research office is your first stop, expert grant advisors (GO-LU) can be consulted as a second line of help. In case of complex coordination, a writing team of support staff will be formed.

Basics of grant writing

How to write a successful grant proposal

Writing for an individual grant

Tools to help you write an individual grant

Writing an application for a collaborative grant

Tools to help you write a collaborative grant

Exploring the budget in an early phase with your local project controller helps you to shape your project. The project controller also makes sure that your final budget is in order.

Financial administration

Information on projects relating to second and third income streams, research funding, (financial) project management, VAT, and invoicing

Project control: procedures and guidelines

Information and guidelines for project support staff to support financial management of externally funded projects

Open access publishing is required by most funders. Check this, you need to allocate budget for this.

Open access: funding

How to fund the costs for Open Access and meet the requirements of research funders

Open access

This portal links you to agreements with publishers, an Open Access checklist and Scholarly Publications

If you are planning on buying equipment or buying services from other parties like consultants from the grant, you need to take into account procurement rules. It is obligatory to consult with the procurement office.

Procurement rules

Rules and procedures on how to hire staff and acquire goods and services

Data management is mandatory for NWO and EU. Start with your local data steward to guide your through this process from data management paragraph to a data management plan. The Centre for Digital Scholarship provides expert advice.

Data management in grant applications

Advice on how to write a section on data management in your grant application

In some projects, privacy of data and/or other ethical considerations play a role. An expert team of data privacy officers, data stewards and ethical officers help you think this through and guide you through the formal process.

EU Ethics review

How to pass the Ethics review

Assessment by Ethics Committee

Do you want to know how to do research in an ethically responsible way? An Ethics Committee can advise you and assess your research proposal for ethical issues. 

A good research project also covers the potential impact it has on society, economy and/or the research community and a plan for communicating about the results to stakeholders.

Impact, valorisation and exploitation in research grants

How to determine and describe the impact of your research

Your research in the media

How to bring your research results to the general public

Some grants have an additional evaluation stage where you will be asked to react to comments of reviewers in the form of a rebuttal or will be invited for an interview.

Preparing a rebuttal

Tips and advice for submitting a rebuttal to a grant proposal

Preparing for a grant interview

Tips for preparing and dealing with a grant interview