Grant Proposal Preparation Phase
How to write an excellent grant proposal? Preparing a budget. Writing a data management paragraph. How to publish future results open access. When to think about ethics or privacy. Getting the right signatures. Submitting your proposal at the funders.
This timeline guides you through the whole application writing process, additional requirements for submission and intermediate evaluation steps. For submission you may need the correct institutional registration numbers, an account, a signature or other administrative information.
Research funding support
Your point of contact for research funding support
Leiden University registration numbers
Overview of registration numbers for your reference
Practical submission process
Guide for submitting a research proposal
Writing an excellent grant proposal takes some skill, which increases with the complexity of the grant. Your local research office is your first stop, expert grant advisors (GO-LU) can be consulted as a second line of help. In case of complex coordination, a writing team of support staff will be formed.
Basics of grant writing
How to write a successful grant proposal
Writing for an individual grant
Tools to help you write an individual grant
Writing an application for a collaborative grant
Tools to help you write a collaborative grant
Exploring the budget in an early phase with your local project controller helps you to shape your project. The project controller also makes sure that your final budget is in order.
Is your project financed by second and third sources of funding (national / EU grants and the private sector)? Then you should consult the Regulations on Working for Third Parties to find out about issues you will need to take into account.
Project control: procedures and guidelines
Are you looking for procedures and guidelines in place to support efficient and effective financial management of externally funded projects? Please contact your local project control officer. Research support staff may also find the procedures and guidelines on the SharePoint site ‘Project Control’ (in Dutch). Frequently used forms and standard overviews are also available.
Open access publishing is required by most funders. Check this, you need to allocate budget for this.
Open access: funding
How to publish your research open access
Open Access provides free and unlimited online availability of research output. Are you looking for policies, training, support, and services for Open Access publishing? Get in touch with the Centre for Digital Scholarship.
If you are planning on buying equipment or buying services from other parties like consultants from the grant, you need to take into account procurement rules. It is obligatory to consult with the procurement office.
Rules and procedures on how to hire staff and acquire goods and services
Data management is mandatory for NWO and EU. Start with your local data steward to guide your through this process from data management paragraph to a data management plan. The Centre for Digital Scholarship provides expert advice.
Data management in grant applications
Advice on how to write a section on data management in your grant application
In some projects, privacy of data and/or other ethical considerations play a role. An expert team of data privacy officers, data stewards and ethical officers help you think this through and guide you through the formal process.
EU Ethics review
How to pass the Ethics review
Assessment by Ethics Committee
Do you want to know how to do research in an ethically responsible way? An Ethics Committee can advise you and assess your research proposal for ethical issues.
A good research project also covers the potential impact it has on society, economy and/or the research community and a plan for communicating about the results to stakeholders.
Impact, valorisation and exploitation in research grants
How to determine and describe the impact of your research
Your research in the media
Research output is not only relevant to academia. It is also important to inform the public of the discoveries that our researchers make. Do you have research results that might be of interest to the general public or media? Contact your faculty’s communication department or the Science Communications Adviser, preferably before your paper is published, to discuss the possibilities.
Some grants have an additional evaluation stage where you will be asked to react to comments of reviewers in the form of a rebuttal or will be invited for an interview.
Preparing a rebuttal
Tips and advice for submitting a rebuttal to a grant proposal
Preparing for a grant interview
Tips for preparing and dealing with a grant interview