Grant Proposal Preparation Phase
How to write an excellent grant proposal? Preparing a budget. Writing a data management paragraph. How to publish future results open access. When to think about ethics or privacy. Getting the right signatures. Submitting your proposal at the funders.
This timeline guides you through the whole application writing process, additional requirements for submission and intermediate evaluation steps. For submission you may need the correct institutional registration numbers, an account, a signature or other administrative information.
Research funding support
Leiden University offers a broad range of support for finding, writing, and applying for research funding. The first point of contact is your local grant adviser at your faculty/institute, who can guide you through the application process and answer any questions you may have. If your faculty/institute does not have a contact listed, please contact the University Grant Development Office and they will help you on your way.
The Grant Development team also offers training courses.
Guidelines for research grant applications Archaeology
The Faculty Board has drawn up guidelines to helpensure that applicants notify the Board and involve the Faculty Research Support staff and Luris in good time.
Before applicants submit grant applications to therelevant funding body, all applications for 50,000 euros or more must be evaluated by the Research Committee. The Research Committee will examine whether the Faculty is the right place to carry out your proposed research and advise the Board accordingly. Applications presented to the Board without first having been examined by the Research Committee will not be supported by the Faculty.
Research policy Governance and Global Affairs
Please contact Manon Osseweijer about research policy matters, new funding calls and embedding guarantees. You can also contact your Institute Manager about research funding.
Research funding Humanities
Research funding Centre for Linguistics
Research funding Institute for History
Research funding Institute of Biology Leiden (IBL)
- Contact
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Maribel Adame Valerogrants@biology.leidenuniv.nl
Research funding Institute of Environmental Sciences (CML)
Writing an excellent grant proposal takes some skill, which increases with the complexity of the grant. Your local research office is your first stop, expert grant advisors (GO-LU) can be consulted as a second line of help. In case of complex coordination, a writing team of support staff will be formed.
Exploring the budget in an early phase with your local project controller helps you to shape your project. The project controller also makes sure that your final budget is in order.
Financial administration
If your project is (to be) financed by the second and third sources of funding (national / EU grants and private sector), you should consult the Regulations on Working for Third Parties to find out about issues you will need to take into account. The regulations also contain information about project management, including financial management, such as invoicing and the costs you are permitted to charge.
Financial administration Archaeology
Financial administration Governance and Global Affairs
Financial administration Humanities
Financial administration Law
Financial administration Science
Financial administration Institute of Biology Leiden (IBL)
Financial administration Institute of Environmental Sciences (CML)
Financial administration Leiden Academic Centre for Drug Research (LACDR)
Financial administration Leiden Institute of Advanced Computer Science (LIACS)
Financial administration Leiden Institute of Chemistry (LIC)
Financial administration Leiden Institute of Physics (LION)
Financial administration Leiden Observatory
Financial administration Mathematical Institute (MI)
Financial administration Social and Behavioural Sciences
- Contact
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Remco de Klerprojectcontrol@fsw.leidenuniv.nl - Contact
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Bert Dubbeldamprojectcontrol@fsw.leidenuniv.nl
Open access publishing is required by most funders. Check this, you need to allocate budget for this.
If you are planning on buying equipment or buying services from other parties like consultants from the grant, you need to take into account procurement rules. It is obligatory to consult with the procurement office.
Data management is mandatory for NWO and EU. Start with your local data steward to guide your through this process from data management paragraph to a data management plan. The Centre for Digital Scholarship provides expert advice.
In some projects, privacy of data and/or other ethical considerations play a role. An expert team of data privacy officers, data stewards and ethical officers help you think this through and guide you through the formal process.
About data protection and privacy
We are all responsible for data protection. To keep data, including personal data, as secure as possible, the university has established an information security policy.
Data protection and privacy Archaeology
Archaeology research often involves a specific set of issues relating to data security, data transfer and personal or sensitive data, especially for fieldwork and research travel abroad. Please consider these carefully before embarking on your research and, if applicable, fill out a DPIA (data protection impact assessment).
- Contact
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Wouter Koolw.kool@arch.leidenuniv.nl
Data protection and privacy Humanities
- Contact
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Max van Arnhemprivacysupport@hum.leidenuniv.nl
Assessment by Ethics Committee
An Ethics Committee advises you on how to do research in an ethically responsible way. They can also assess your research proposal for ethical issues. The Ethics Committee will then check whether your proposal meets the criteria for ethical academic conduct.
Ethics Committee Archaeology
The Faculty of Archaeology and the Faculty of Humanities have a joint Ethics Committee. Before starting a new research programme or project, you need to look at the committee's checklist to find out whether you need to submit your research for a Statement of Ethical Clearance.
Ethics Committee Governance and Global Affairs
The Faculty Board of FGGA has established an Ethics Committee to evaluate all research by FGGA researchers.
Ethics Committee Humanities
The Ethics Committee of the Faculty of Humanities issues binding advice on ethical issues in research. Researchers are provided with a checklist to determine whether their research needs to be presented to the committee for an ethics review.
- Contact
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Marcel Belderbosethics@hum.leidenuniv.nl
Education and Child Studies Ethics Committee Education and Child Studies
The Ethics Committee of the Institute of Education and Child Studies oversees the ethical review of research conducted within the institute. All research projects must be submitted to the Ethics Committee.
A good research project also covers the potential impact it has on society, economy and/or the research community and a plan for communicating about the results to stakeholders.
Some grants have an additional evaluation stage where you will be asked to react to comments of reviewers in the form of a rebuttal or will be invited for an interview.